A certificate can be in date and still not be in order.
Keyring knows the difference, and tells you what to do about it. Compliance tracking for UK letting agents.
From £59 a month see pricing ↓
Built for England, where all 13 duties Keyring tracks apply. 5 of them reach Wales, 1 reaches Scotland and none reach Northern Ireland — and Keyring says which, per property, rather than quietly showing a shorter list. See what applies to one of yours.
Example
Invented properties, not a real portfolio.
- OverdueGas safety certificate12 Harebell Row, LeedsExpired 14 June — 9 days ago
- MissingEnergy performance certificate8 Wren Street, BradfordNothing recorded against this duty yet
- Due soonElectrical condition reportFlat 4, Cardigan HouseUnsatisfactory — remedial work not recorded
Sorted by urgency across the whole portfolio, so the thing to deal with first is at the top.
Three things Keyring catches that an in-date certificate does not
Since 1 May 2026 the paperwork has to hold up for as long as the tenancy runs. None of it changed the certificates. It changed what a missed one costs you.
£107.70
You’re holding too much deposit
The legal cap is five weeks' rent, and it moves whenever the rent does. Almost nobody recalculates it. Keyring does, and tells you the exact amount to give back.
Keyring says: “Return £107.70 to the tenant.”
Unsatisfactory
The electrician said it wasn’t safe
An electrical report can be perfectly in date and still say a fault was found. Most systems check the date and stop there. Keyring reads the result, and starts the clock on the 28 days you have to put it right.
Keyring says: “The electrical report found a fault, and the remedial work is not recorded as done.”
Band F
This one can’t lawfully be let
An EPC in date tells you nothing if the band is F or G. Keyring checks the band as well as the date, and says so plainly — including what a registered exemption would change.
Keyring says: “Band F. Letting this needs a registered exemption.”
What Keyring does not check
20 of them, and these are the things you will still have to watch yourself. Knowing which they are before you sign up is the point.
Whether the alarms are actually fitted
It records the date you tested them, not how many are on the wall.
Whether the rent has actually been paid
Only what you have told it arrived. It is not connected to a bank.
Anything on an archived property
Nothing is deleted, and nothing is chased either.
Anything outside England, almost entirely
Wales partly, Scotland barely, Northern Ireland not at all.
Ending a tenancy after a failed Right to Rent check
Keyring watches the report to the Home Office. The tenancy is a question for a solicitor.
What changing a building’s country does to its flats
It says what stops being chased, and does not check that the country is right.
Anything about a building’s common parts
The fire risk assessment, a block licence and communal plant are all yours to watch.
Whether emailing a document counts as having served it
That depends on your agreement, and Keyring holds neither.
Whether a property needs an HMO licence
It asks you. It cannot tell from the building.
Which tenant a certificate reached, where a property is let room by room
One serving date per certificate, not one per tenant.
Anything in a signed tenancy agreement
It holds the file and reads nothing from it.
What is actually in a written statement of terms
It records that you gave one, not what it said.
The RRA information sheet
The deadline passed in May 2026, so it is not tracked.
Ombudsman membership
No sign-up date has been announced, so there is nothing to watch.
The confirmation owed after electrical remedial work
It watches the 28 days. Sending the confirmation on is yours.
Re-testing alarms when tenants change
Recorded once, valid thereafter.
Text messages, or notifications on your phone
Keyring emails, and that is all.
Chasing anyone on your behalf
It writes to you, and to a tenant only when you press Send.
Rent increase procedure, and several other rules
Possession grounds, the Decent Homes Standard, hazard timescales and Making Tax Digital are all untracked.
What a document actually says
It holds your certificates and reads nothing from them.
Your data, and your tenants’
Most of what goes into Keyring is not yours — it is the people living in the properties you manage. That changes what is reasonable to do with it.
Three places, and one is the United States
Hosting in London. Database and documents in Stockholm. Email through a provider that stores message content in the United States, under standard contractual clauses.
Download everything, whenever you like
Spreadsheets and documents, from a page in your account. It works on a lapsed trial, which is the point.
Deleted when you ask
In full, including the files. And unasked after twelve months of silence, with a month’s warning first.
And what we don’t do
We keep a note of what Keyring doesn’t protect against. Better your compliance officer finds it because we pointed.
What it costs
Two tiers, no setup fee, and nothing priced per user — an office of six pays the same as an office of one.
Standard
£59 a month
up to 100 properties
Most independent agents sit here. Everything Keyring does, no feature held back for the larger tier.
Or £590 a year — two months free.
Unlimited
£129 a month
any number of properties
For agents past a hundred, or growing fast enough that counting is a nuisance. Same product, no ceiling.
Or £1,290 a year — two months free.
Monthly. Monthly cancels whenever you like, from inside Keyring. The next month is simply not taken, and you keep access to the end of the one you have paid for.
Annual. Annual is refundable in full within 30 days. After that it runs to the end of the year you have paid for, and you can stop it renewing at any point.
Who Keyring is for
Keyring is for letting agents in England, managing residential tenancies. It is a partial fit in Wales: it tracks gas safety, the energy certificate, HMO licensing and the two deposit duties, and nothing of the Renting Homes regime your lettings actually sit under.
And who it is not for
It isn’t built for Scotland or Northern Ireland — the duties differ and we don’t track them yet, so Keyring would tell you nothing useful. It isn’t for commercial property, holiday lets or block management either.
If that’s you, the trial will waste your time. We’d rather say so now than take a month of it.
See what it finds in your portfolio
Add a property and its duties arrive with it, worked out from its gas, fuel and HMO details. There is nothing to configure.